Resignation Letter – A Complete Guide

Resignation Letter

Resignation Letter Samples: Free Templates

How to Write Resignation Letters

I am done. That’s it. I will get out of here.

A lot of us are tempted to write that in a letter of resignation because we most likely don’t know what to say or where to start.

However, this is a HUGE no-no. According to Russel Fairbanks from Chandler Macleod, it is ideal to leave a job on a light-hearted, positive note.

Fairbanks also said that you need to remember the fact that you will be remembered from the start of your employment up to the end. This, therefore, makes it important for you to behave impeccably whenever you decide to move on from your current job. Create a good memory of you even as you leave as it is needed if you intend to have a successful career. Also, you may want to return to the company you have resigned from. You can only do so if you remain on good terms with everyone.

How to Write a Resignation Letter: Essential Tips

No. 1: Include the basics in your resignation letter

All resignation letters should only be addressed to the right person/s. This may be the HR department or your manager. A resignation letter should include your position’s name, as well as the date you plan to resign from the position.

No. 2: Always speak positively in your job resignation letter

Reflect on all the good times you had with the entire organization. Include how you professionally and personally benefited from the opportunity that was given to you. It is always possible to pinpoint positives if you try to think very hard. If you had a bad experience with your employer, it is still imperative for you to leave on a good note and write resignation letters that are positive and appreciative.

“Reflect on your achievements and fond memories, and ask yourself what the positive aspects that you have experienced while on the job,” says Fairbanks. What you want is to be remembered for being a courteous employee, and not the one who threw grenades before walking out the door.

No. 3: Don’t download.

Your resignation letter should not be the place where you comment on your bad memories. There are those that spell out the organization’s failings on a letter of resignation. This must be avoided as this is in violation to the rule of leaving on a good note.

After a few days or months, you will regret what you’ve written on your letter of resignation because you were just frustrated during that time. You may have regrets, but resignation letters stay on record. They are irreversible and you can’t just wish for them to be erased. “If it is already in writing, there is less chance of you taking it back,” commented Fairbanks. Do you really want to vent out your frustration? Fairbanks suggests that you relay what you are feeling to your manager or the HR during the verbal exit interview – not in your resignation letter.

No. 4: Thank your employer/s.

Your employer was the one who supported your lifestyle and paid your wages regardless of how long you were employed. It is likely that you have picked up critical skills that you can use to further boost your career. You may have also made your CV look more impressive just by being hired by the company you will be exiting from. It would be gracious of you to acknowledge the opportunity given to you by your employer. Say thanks. Do so even when you would rather eat a live mice or cockroach than do that. Now is the time you reset the clock.

No. 5: Build relationships.

Never burn bridges, especially ones that you know will help you in the near future. You may want references from your former colleagues or managers, which is why you need to be remembered as a professional. Eventually, your resignation letter will end up on the office of HR staff or senior managers. It is best if you keep your networks alive. Best case scenario: your former colleague will turn into a useful ally that’ll boost your career.

And lastly, use standard templates.

In formulating a resignation letter, you already know that you have to play safe and nice. This means it is best to use a resignation letter template that has been formulated to perfection. Standard resignation letters include formal elements that are necessary to appear in a simple yet professional resignation letter. Fortunately for you, we have an incredible collection of job resignation letters that you can choose from.

The Most Common Mistakes When Writing Resignation Letters

What we have below are the most common mistakes that are committed when writing a resignation letter. These mistakes are considered as such as they can sour the impressions and feelings that you leave behind. They are seemingly small blunders, but they can already damage your reputation. What’s more, they will hurt your chance of getting a positive recommendation from your former employer.

Don’t be rude when writing a formal resignation letter

If you think your salary during your stay in the institution or company you are working for is not sufficient or the working conditions are not safe, we won’t stop you from sharing this information. However, there’s one thing that you have to keep in mind: don’t be rude. You should still maintain a professional tone even when you were denied of a promotion or whatever reason you may have of having ill feelings with your employer. Some criticisms are helpful; some are not. Think before you blatantly throw any of your coworkers under the bus or insult your boss.

There should NOT be too much information given in your letter of resignation

You are not obligated to tell your boss all the details of your career decisions or personal life. The resignation letter samples we prepared for you below will give you an idea on how to depart by remaining polite and not oversharing. We will give you quick samples:

I have decided that I should take my career to another direction.

I hereby tender my irrevocable resignation as a member of the institution effective immediately.

I am writing to inform you that I intend to resign from my role as (Position).

I am resigning as the (Position) of the (Company). My last day would be on (Date).

I sincerely believe that this is the best decision that I have made as it is for the betterment of my career.

 Do NOT scorch the earth by writing insults in your resign letter

Do not use a resignation letter as a medium to insult all the things that you disagree or dislike about your place of work. This includes annoying company policies, incompetence, and mismanagement. A resignation letter is also not the road that will pave your revenge to the company you have worked for. The purpose of a resign letter or letter of resignation is to formally express your intent of resignation and that is it.

Don’t miss the opportunity to show appreciation.

If you truly love your coworkers or you know that you will surely miss your boss, make sure that you don’t miss the opportunity to tell the person through your letter. This is what an appreciative resignation letter is for. As for your coworkers, you can make thank you letters and farewell letters. Tell your boss how much you admire his work ethics. Doing so will resonate more than you can ever imagine.

Types of General Resignation Letters

• Formal Resignation Letter
• Appreciative Resignation Letter
• Personalized Resignation Letter
• Casual Resignation Letter
• Basic Resignation Letter
• Retail Resignation Letter

Resignation Letters with Reasons

Resignation Letters by Profession

Change of Mind Sample Letter

• Retraction of Resignation Letter

Thank You Letters

• Farewell Letter to Boss
• Farewell Letter to Coworkers

General Resignation Letter Template

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your EmailDateName
City, State, Zip Code

Dear Mr./Ms. Last Name:

Please accept this letter of resignation as notification that I’m leaving my current position with (Name of Company) on (Date).

Inform me if you want me to help you transition from my leave.


Your Name